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Seller ledger

In a multi-seller marketplace, admin and sellers need to keep a track of different transactions that take place in their accounts. It allows you to view and manage these transactions.

Go to Sellers > Seller Ledger section in StoreHippo Admin Panel.

In the seller ledger, two tabs are present:

  • All: In this tab, all the transactions will are present with the complete list of credit and debit entries for all sellers or selected sellers.
  • Order wise: In this tab, the order wise transactions are listed as shown below.

    You can click on an order and all the transactions related to that order will be listed. 

You can also filter the transactions by a time range. Transactions are generated for following actions:

Product Listing Fee 

If a Product Listing Fee is defined in Seller Ledger Rules, then a transaction will be created with the product listing fee for every product added. Product Listing Fee is applied even if the product is not approved yet.

Product Selling Fee 

If a Product Selling Fee is defined in Seller Ledger Rules, then a transaction will be created with the product selling fee for every product that is sold. If an order contains multiple products on which product selling fee is applicable then there will be multiple entries for one order, one for each product in the order.

Order Placed

When an order is placed, the paid amount of the order will be credited to the seller. 

Order Cancelled

When an order is cancelled, the paid amount of the order will be debited from seller's account.

Order Shipped

If the seller has used the shipping services to ship the product then the shipping charges will be debited from the seller's account.

COD Remittance

For COD orders, the amount of the order will be credited to the seller once the amount is received from logistics provider.

Charges on a seller order

Following is a sample calculation of charges on a seller order:
Selling Price (decided by seller)1500
Commission (Product Selling Fee) 150 (assuming 10%)
Shipping Charges30
Total Marketplace Fee180
Service Tax (assuming 15%)27
Total deductions207
Net Amount credited to seller1293

StoreHippo multi-seller implementation uses the marketplace model where the seller is selling the products directly to the customer and marketplace is acting as a facilitator. Seller is responsible for generating the invoice to the customer. Seller is also responsible for charging the applicable taxes (VAT, GST etc.) on the product which will be applicable on product selling price. 

Adding New Seller Ledger

You can add new seller ledgers by clicking on Add New. By clicking on add new, a new tab will open with the following fields:


In the Seller field, you can add the seller you want by choosing from the existing sellers. It is a mandatory field.


In this field, the type of the transaction,i.e. credit or debit is chosen. It is a mandatory field.


The amount which you want to take as fee/commission from the seller is provided here. It is also a mandatory field.


The action about the product is provided here.


Any description regarding the seller is provided in this field.


In Taxes, you can add the taxes.


You can mark the checkbox if you want it to be chargeable. It is valid only under the debit field.

Generating Invoices

You can generate the invoices for all or specific sellers. You can also define the period for which the invoices should be generated. Thus, the unbilled transactions lying in the specified time period only are included in the invoices. You can opt to generate invoices for the current month, last month, last 30 days, any custom range or since the beginning by clicking on Generating Invoices.